Working with Organisations

The organisations I work with are rarely broken. More often they are doing serious work under conditions that would strain anyone — underfunded, overstretched, holding contexts heavy with trauma, competing knowledge systems, and real suffering. What tends to be missing is not strategy, or another policy, but the ability to hold difficulty together without fragmenting, to move through conflict without it going underground or detonating, to let people do demanding work without disappearing inside it.

I start from a simple conviction: what an organisation seeks to practise in the world, it has first to be willing to live inside its own walls. The distance between what an organisation says and what it actually is becomes the distance its staff, its partners, and the people it serves feel first. Trauma-informed practice, decolonial commitments, duty of care — these hold only to the degree that they are lived in the ordinary conduct of the place: in how decisions travel, in who gets to speak, in how people are treated when things are hard. Presence, in this sense, is what becomes available when an organisation stops pretending its wounds are not there.

The approach

I don’t bring a single methodology so much as a way of weaving several together. Trauma-informed organisational development sits at the centre — an understanding that institutions, like the people in them, carry stress, rupture, and unprocessed history, and that these live in bodies and rooms as much as in documents. Group-analytic thinking lets me read the life of a team beneath its org chart: the roles people are cast into, the things that cannot be said, the unspoken life of a group that shapes what feels possible. Somatic awareness keeps the work anchored in the nervous system rather than only in ideas. And Nonviolent Communication offers a shared, needs-based language for honesty, disagreement, and repair.

Two further commitments run underneath all of it. The first is decolonial: a steady attention to how power, hierarchy, and inherited assumptions about whose knowledge counts shape an organisation from the inside — and a refusal to treat that as decoration rather than substance, particularly in international work, where those asymmetries are rarely far from the surface. The second is elicitive: a conviction, drawn from popular and critical pedagogy, that the people doing the work are the authors of their own conditions, not the recipients of an outside expert’s design. All of this sits, finally, inside an ecological and political moment — displacement, climate breakdown, the upheaval of land and livelihood — that presses on every organisation whether or not it is named. Held together, this is the approach. Each strand is necessary; none is sufficient on its own. The weaving is the practice.

What the work looks like in practice

I am wary of arriving with a deliverable already in hand. An engagement begins, before anything is named as a product, with a period of listening across the whole system — confidential conversations at every level: field and headquarters, national and international, programme and support. I attend to what is said and, just as carefully, to what is conspicuously not said; to how decisions actually travel rather than how the organogram claims they do; to the rhythm of meetings, the language, the seating, who interrupts whom, who is forever asked to explain themselves and who is never questioned. I use my own body as an instrument too, noticing what my nervous system does in a room, because that is information.

From there I co-design with you a practice rather than a programme. A programme has an end date and a closing report; a practice is something an organisation takes up and keeps doing. I don’t import a framework — I help your existing meetings, decisions, and rhythms work better, so that the right behaviours become easier to repeat. People sustain what they had a hand in making.

In some combination, the work usually rests on a few strands. The first is protected reflective time — regular, held space for people to step back, supervise their work, and attend to how the team is functioning. I treat it as load-bearing rather than a nice-to-have, and it needs holding by someone genuinely skilled in group dynamics, not delegated to a willing but untrained colleague. There is a plain test of whether it has taken root: if it is the first thing cut when a deadline looms, it hasn’t. The second is structural review — the patient examination of the policies and rhythms that produce the felt experience of working somewhere: decision rights, performance management, security and debriefing, how meetings run, salary scales, partnership terms. Structure and culture are one piece of work, and this is where that becomes concrete. The third is trauma awareness across the whole organisation rather than parked with a single wellbeing focal point: education pitched to each role, simple tools for staying steady under stress taught as ordinary workplace skills, and supervision designed for the strain of working with other people’s trauma. A manager’s own state is part of the working environment of everyone they manage, and I work with it accordingly.

Throughout, I work alongside leadership. Culture shifts when leadership shifts — not the talking points, but how senior people hold themselves under pressure, how they share load, what they model when things are hard — and so change holds beyond the engagement.

What it asks

I try to be honest about what this requires, because the work does not begin in earnest until an organisation has chosen it knowingly. It asks for time: the relevant horizon is seasons, not weeks. It asks for money, in the plain sense that protected reflective infrastructure is a budget line rather than a matter of goodwill. And it asks for willingness — leadership going first, structure examined alongside culture, the practice held even when programmatic urgency argues against it. I hold myself to the same standard. My own work is supervised, and I keep the reflective practice I ask of others; I can’t credibly offer what I am not willing to live. That, more than any single method, is what I am actually offering.

If this is close to what your organisation is navigating, I’d welcome a conversation.

Services

Assessments & Foundations

Organisational Wellbeing Assessment (3–6 weeks)

Before designing interventions, we need to understand what's actually happening—not just what policies say should be happening.

  • Confidential interviews and listening sessions across levels

  • Review of existing structures, policies, and informal practices

  • Mapping of stress points, relational patterns, and unspoken norms

Deliverable: Assessment report with observations, themes, and prioritised recommendations—followed by a sense-making session with leadership.

Culture & Relational Capacity

Building Psychological Safety (2–4 months)

Psychological safety isn't a policy—it's a lived experience that emerges from consistent practice. This programme builds what makes honest communication, feedback, and repair actually possible.

  • Shared language for safety, boundaries, and needs (grounded in NVC)

  • Practices for navigating disagreement without rupture

  • Team rhythms: meaningful check-ins, decision reviews, repair after conflict

  • Attention to embodied signals—noticing when the room has shifted

Deliverables: Facilitated sessions, practice guides, and integration support over the programme period.

Reflective Practice & Supervision Systems (12-week setup or ongoing accompaniment)

For organisations working in high-exposure contexts, reflection isn't a luxury—it's how teams metabolise what they carry and sustain their capacity over time.

  • Designing supervision structures for managers and frontline staff

  • Establishing reflective practice groups with clear containers

  • Building internal capacity to facilitate these spaces

  • Boundaries that protect rest and recovery

Deliverables: Supervision framework, facilitator guidance, and participant materials.

Conflict & Repair

Conflict Transformation Systems (2–6 months)

Most organisations have grievance policies. Few have functioning systems for addressing conflict before it escalates—or repairing relationships after formal processes end.

  • Mapping how conflict currently moves (or gets stuck) in your organisation

  • Designing graduated pathways: informal conversation → supported dialogue → facilitated mediation → formal process

  • Simple, behaviour-based agreements that people can actually use

  • Training internal convenors and mediators

  • Creating rhythms for review and learning

Deliverables: Conflict system map, guidance documents, and intensive training for internal practitioners.

Safeguarding as Relational Practice (2–3 months)

Safeguarding policies exist to prevent harm. But implementation often creates new harm—through retraumatising processes, broken trust, and systems that protect the organisation more than the people in it.

  • Translating policies into clear behaviours and response pathways

  • Designing incident response that centres those affected

  • Non-retraumatising debriefs and learning processes

  • Metrics that track trust and repair, not just compliance

Deliverables: Response protocols, communication guidance/training, and debrief frameworks.

Decision-Making & Ways of Working

Meeting & Decision Redesign (4–10 weeks)

Meetings are where organisational culture becomes visible. They're also where enormous amounts of time and energy get lost.

  • Clarifying who decides what—and how

  • Redesigning recurring meetings to actually serve their purpose

  • Practices for closing loops and following through

  • Adapting for distributed teams and multiple time zones

Deliverables: Decision clarity map, meeting templates, and facilitation guidance/training.

Packages & Longer Engagements

Foundations Assessment (3–6 weeks) Light-touch assessment with prioritised recommendations and three practical starting points. For organisations wanting clarity before committing to longer work.

Team Reset (2–3 days, in-person or hybrid) Intensive facilitated time for teams needing to rebuild safety, address unspoken tensions, and agree on how to work together going forward. Often useful after leadership transitions, critical incidents, or prolonged periods of strain.

Organisational Development Programme (3–6 months) Combines assessment, culture-building, and conflict systems work into a coherent programme. Pacing adapted to your operational reality—we're not adding burden to an already stretched team.

Leadership Accompaniment (6–12 months) For directors and senior managers navigating complex relational dynamics—combining individual coaching with peer learning spaces. Grounded in somatic awareness and conflict coaching approaches.

Please contact me here to find out more and to discuss how we can tailor this to your specific needs.

niklas@niklasvandoorne.org

+44 757 2121 948

© 2025. Niklas Van Doorne